Accurately complete parts requests from inception, ordering process, to receiving and distributing parts to technicians.
Communicate with vendors on parts and service ETAs.
Check and verify parts received, mirror match.
Inspect parts for damage and negotiate with tech on repair times to panels.
Post parts invoice using complete shop procedures the day order arrives.
Scan all invoices and necessary documents into complete shop the day the order arrives.
Return parts and collect credits from vendor.
Responsible for all vehicle sublet items (wheels, glass, bumpers, etc.).
Review necessary supplement parts with tech.
Communicate with estimator any vehicle parts or sublet needs.
Communicate with body technicians and mechanics on any parts needs.
Responsible for repair order documentation.
Assure parts are tagged and stored properly to prevent damage.
Responsible for parts office and parts shelves to be clean and organized at all times.
Negotiate with vendors when necessary when parts are damaged, and an additional discount is needed.
Ensure that we are receiving the correct discounts per vendor.
All parts ordered must have a purchase order in estimating system.
All invoices received daily must be posted by end of day.
Keep accurate and detailed records to facilitate returns in a timely fashion. Follow up with vendors within 24 hours after returning a part to ensure credits are received and posted.
Keep management and Estimators informed of discrepancies in quantity and quality of parts received.
Use Parts Trader and OPS Trax.
File invoices daily.
Requires entry to intermediate level experience in discipline.
Conducts routine tasks as directed.
Closely supervised with little latitude for independent judgment.
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