Job Description

Team Assistant

We are seeking a highly organized and proactive Team Assistant to provide administrative and operational support for on-site construction projects, including building automation and fire systems. This role is essential to ensuring smooth day-to-day project operations, accurate material tracking, and effective communication between project managers, site teams, and vendors.

Key Responsibilities

• Support two Project Managers with administrative and project coordination activities.
• Organize and maintain project documentation, logs, and records (paper and electronic).
• Perform material logging and tracking, ensuring accuracy and timely updates.
• Assist with field communication, meeting coordination, and preparation of minutes.
• Handle light parts management and attend internal project meetings.
• Conduct occasional site visits to capture photos (safety gear required).
• Manage scheduling, correspondence, and routine inquiries related to site operations.

Qualifications & Skills

• Strong organizational and communication skills with the ability to multitask.
• Prior experience with construction site processes (administrative/coordination role; not field labor).
• Proficiency with SAP, Microsoft Excel, Microsoft Word, and Autodesk Construction Cloud (ACC).
• High school diploma required; vocational training or additional education is a plus.
• Ideal candidate will have 23 years of experience as a project or team coordinator in a construction environment.

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