Job Description

Vehicle Safety Coordinator

The Vehicle Safety Coordinator is responsible for overseeing the safe operation of company vehicles, ensuring compliance with organizational policies and applicable regulations. This role manages driver eligibility, maintains vehicle related documentation, supports fleet telematics programs, and assists in driver training initiatives. The ideal candidate has strong attention to detail, effective communication skills, and a minimum of two years of experience managing fleet vehicles or supporting a fleet safety program. This is a safety sensitive position.

Key responsibilities include determining and monitoring which employees are authorized to operate company vehicles, obtaining and reviewing Motor Vehicle Reports (MVRs) for new hires or existing employees, maintaining and verifying an up to date company driver list, managing and retaining all driver notices, documentation, and compliance records, communicating driver eligibility decisions to supervisors and management, assisting with the setup, coordination, and ongoing support of the company's vehicle telematics system, monitoring driver behavior reports and identifying trends or changes in driver safety scores, flagging concerns and escalating issues as needed to supervisors and EHS leadership, participating in incident review processes as required, assisting in assigning and tracking required driver training for new and existing employees, coordinating corrective action training for drivers when necessary, maintaining complete FMCSA compliant driver qualification files, ensuring compliance with Federal Motor Carrier Safety Regulations (FMCSR), supporting required DOT audits and internal compliance reviews, verifying CDL endorsements, medical certifications, and recordable incident documentation, coordinating with third party systems for automated MVR pulls, record retention, and audit readiness, ensuring data accuracy between internal systems and third party platforms, monitoring notifications for expiring documents and following up with drivers and supervisors, analyzing telematics data such as speeding, harsh braking, distracted driving, seatbelt use, and idling, comparing telematics driver behavior scores with MVR findings to identify risk patterns, collaborating with telematics vendors to resolve technical issues, configure alerts, and improve reporting accuracy, conducting regular MVR evaluations and matching violation history with telematics behavior trends, flagging discrepancies or emerging risks and notifying supervisors, using MVR + telematics combined analysis to recommend coaching, training, or corrective action, and performing other related duties as assigned to ensure efficient and effective processes, completion of projects, and smooth operation of department.

Qualifications include a minimum of 2 years of experience managing fleet vehicles, fleet safety programs, or equivalent responsibilities, knowledge of motor vehicle regulations, MVR processes, and driver compliance standards, strong recordkeeping, organizational, and documentation skills, ability to communicate clearly and professionally with employees at all levels, proficiency with basic computer applications and willingness to learn fleet/telematics software, experience with telematics systems (e.g., GPS tracking, driver scorecards), previous work in EHS, Fleet Management, Transportation, or Risk Management, training delivery or safety coaching experience, attention to detail, confidentiality & professionalism, analytical thinking, communication & collaboration, accountability & follow through, and a safety first mindset.

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