Executive Assistant for Fintech Executive Team Job at Pocketbook Agency, Weehawken, NJ

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  • Pocketbook Agency
  • Weehawken, NJ

Job Description

2478

A rapidly growing fintech startup in New York is seeking its first Executive Assistant to support a dynamic leadership team.

This is a newly created position and a unique opportunity to build and shape the Executive Assistant function from the ground up. You will provide high-level support to senior leadership, ensuring seamless day-to-day operations while acting as a strategic partner in a fast-paced, evolving environment.

Key Responsibilities

  • Manage complex, ever-changing calendars across multiple executives
  • Coordinate extensive global travel, including frequent international conferences
  • Serve as a central point of coordination to keep leadership aligned and on schedule
  • Handle sensitive and confidential information with the utmost discretion
  • Assist with ad hoc administrative and operational tasks as the company scales
  • Proactively identify inefficiencies and implement solutions to streamline workflows

Qualifications

  • 35+ years of experience as an Executive Assistant in a relevant field (startup, technology, fintech, or high-growth environment preferred)
  • Proven experience as a career Executive Assistant supporting senior leadership
  • Strong ability to operate independently with minimal direction
  • Demonstrated experience managing complex travel and scheduling logistics
  • Prior startup experience strongly preferred
  • Proficiency in Google Workspace
  • Comfort with AI tools (e.g., Claude) or a strong willingness to learn
  • Mandarin language skills are a plus due to global client exposure
  • Exceptional organizational, communication, and problem-solving skills
  • High level of discretion and professionalism

Compensation

  • $140,000+ DOE

Location: New York, NY

Schedule: In-office, MondayFriday

Job Tags

Work at office

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