Job Description

Administrative Assistant To The Athletic Director

Location: Boiling Springs High School

Start Date: 2026-2027 School Year

Schedule: 8 hours/day, 7.5 work hours/day, 10-months, and 209 days

Payrate: Starting at $22.68 (depending on PA Public School Experience that qualifies with PSERS)

Job Summary: Provide clerical support to the Athletic Director in a manner that is professional, diplomatic, and complies with confidentiality requirements.

Primary Duties and Responsibilities:

• Perform clerical duties such as answering the phone; opening and distributing mail; managing calendars; scheduling appointments; generating correspondence, meeting agendas, and memos; filing; etc.
• Assist in maintaining Athletic Director's calendars.
• Maintain communication with students, staff, which also includes coaches, game officials, and the community.
• Work cooperatively with staff to support efficient communication for the building and school district.
• Maintain financial records. Assist with the collection of game receipts; make deposits; develop, facilitate, and continually improve processes for paying game officials and game help, and maintain thorough and accurate records.
• Facilitate and manage department purchases: to include purchase cards and other related reconciliation. Stay abreast of the athletics budget.
• Arrange transportation for athletic events and communicate changes, deletions, or additions to the transportation department.
• Maintain a master list of athletic events, both home and away, including any schedule changes and keep file current.
• Prepare and maintain a list of athletic eligibility and process student ineligibility letters.
• Assist in the preparation of athletic drug screening, which includes submitting a list of student ID numbers and collecting/copying necessary paperwork.
• Oversee the arrangements for athletic senior nights, which includes notifying students, staff, and parents, ordering flowers, etc.
• Maintain and update athletic banners and other athletic recognition.
• Create and maintain a system and centralized repository for athlete and team statistics year over year.
• Aid athletics in securing the approval of facility usage through FMX and coordination with Buildings and Grounds.
• Enter coaches into FMX and provide technical support.
• Support coach onboarding by way of collecting and distributing documents and items including but not limited to coaching contracts, safe schools and other PIAA paperwork.
• Develop standard operating procedures for all job functions.

Secondary Duties and Responsibilities:

• Support with administrative tasks for the High School as directed by the building administrations.
• Assist in preparing physical spaces for athletic events.

Qualifications:

• High school diploma or equivalent is necessary.
• Two (2) years' experience as a secretary is necessary, preferably in public education.
• Pre-employment physical examination: Physical and Tuberculosis Test
• PA State Police Criminal History Report
• FBI Criminal History Record
• PA Child Abuse Clearance
• EOE

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